HENDON AND DISTRICT ARCHAEOLOGICAL SOCIETY CONSTITUTION AND RULES

HENDON AND DISTRICT ARCHAEOLOGICAL SOCIETY

CONSTITUTION AND RULES

(as amended on 9th June 1964, 6th May 1975, 5th May 1976, 11th May 1982, 1st November 1988, 4th April 1989, 12th June 2001 and 1^st July 2026).

NAME

1. The name of the Society shall be Hendon and District Archaeological Society.

OBJECTS

2. The objects of the Society shall be the advancement of archaeological and historical research and education for the public benefit with particular reference to the archaeology and history of the London Borough of Barnet. In furtherance of the above objects and not further or otherwise, the Society shall have the following powers:

(a) To organise lectures on historical and archaeological subjects;

(b) To organise journeys and visits to places of historical or archaeological interest;

(d) To do all such other things as will further the said objects or any of them.

MEMBERSHIP

3. (a) All applications for membership shall be made to the

Membership Secretary as appointed by the Committee from time to time, or,

if no such appointment has been made, then to the Secretary.

(b) Any member whose subscription shall be six months in arrear shall be deemed to have ceased to be a member.

(c) The Society shall have power upon the recommendation of the Committee to expel any member whose conduct shall in the opinion of the Society render them unfit for membership of the Society. Before any member is expelled, the Honorary Secretary shall give them twenty one days’ written notice to attend a General Meeting of the Society which notice shall contain particulars of the complaints made against them. No member shall be expelled without first having an opportunity of appearing before a General Meeting of the Society and answering the complaints made against them nor

unless two thirds of the members of the Society present and voting at the General Meeting in question vote in favour of their expulsion.

(d) The Society shall have power in General Meeting and on the recommendation of the Committee to elect Honorary Members of the Society.

(e) Members may bring guests to lectures and on visits organised by the Society but not, except with the approval of the Committee, any other meeting or activity of the Society.

MEMBERSHIP SUBSCRIPTION

4. (a) The annual subscriptions for membership shall be such amounts as the Society may from time to time in General Meeting decide.

(b) Subscriptions shall be payable on the first day of April in every year in advance.

COMMITTEE

5. (a) The management of the Society and the general conduct of its affairs shall be vested in the Committee.

(b) The Committee shall consist of:

(i) the Officers, excluding the President and the Vice-Presidents; and

(ii) Up to thirteen other members of the Society to be elected annually at the Annual General Meeting of the Society.

(c) The Chairperson or, failing them, the Vice-Chairman shall take the chair at meetings of the Committee. If neither of these be present, the Chairperson of the Meeting shall be chosen by the members present at the Meeting.

(d) The Committee shall have power to appoint Sub-Committees but no decision of a Sub-Committee shall be operative until it has been confirmed by the Committee.

(e) The Committee shall have power to appoint any one of its elected members as an additional temporary officer of the Society. If the Society on the recommendation of the Committee shall in General Meeting resolve that the office of any temporary officer so appointed shall become a

permanent office then Clause 6 hereof shall be amended accordingly and the number of the members of the Committee not in office shall be reduced by one in respect of each additional permanent Office so created.

(f) A meeting of the Committee not in office retiring at an Annual General Meeting shall be eligible for re-election.

non-members of the Society up to one third of the Committee membership

(g) The quorum at meetings of the Committee shall be five.

(h) The Committee shall have power to co-opt members or non-members of the Society up to one third of the Committee membership.

OFFICERS

6. (a) The Officers of the Society shall be a President, such number of Vice-Presidents as the Society may from time to time in General Meeting determine, a Chairperson, a Vice-Chairperson, an Honorary Secretary and an Honorary Treasurer, all of whom shall be elected annually at the Annual General Meeting of the Society, with the following exceptions:

(i) The President shall hold office for five years or until resignation as shall any Vice-President elected after 12th June 2001;

(ii) A Vice-President holding office on 12th June 2001 shall continue to hold office for life or until resignation. A retiring Officer shall be eligible for re-election.

(b) The President and Vice-Presidents now holding office and those elected to these offices hereafter shall not be Officers of the Society within the meaning of Clause 5(b).

The President and Vice-Presidents shall not be prevented, however, from being elected to an active office or to membership of the Committee.

(c) If any of the following officers: the Chairman, Vice-Chairman, Honorary Secretary or Honorary Treasurer, should cease to hold office between Annual General Meetings, the Committee shall elect or co-opt a successor who shall hold office until the next ensuing Annual General Meeting.

MEETINGS

7. (a) The Annual General Meeting of the Society shall be held not later than 30th June in each calendar year at a time and place to be fixed by the Committee. Notice convening the Annual General Meeting shall be sent to all members not less than fourteen days before the Meeting and shall specify the matters to be dealt with. Preliminary notice of the date fixed for the

Annual General Meeting shall be given to all members each year not less than six weeks before the date so fixed.

(b) The business to be transacted at the Annual

General Meeting shall be the following:

(i) To receive and, if approved, adopt a Report and Statement of Account for the preceding year.

(ii) To consider and, if approved, adopt any duly made alteration of the Constitution.

(iii) To elect the Officers and members of the Committee not in office.

(iv) To deal with any special matter or resolution which the Committee may desire to bring before the members.

(v) To consider any resolutions submitted by members.

(c) Nominations for the Officers and the other members of the Committee to be elected at the Annual General Meeting may be made by any member and shall be delivered to the Honorary Secretary not later than one week before the date of the Annual General Meeting in each year,

accompanied by the consent in writing of the nominee signifying his willingness to act if elected.

(d) Resolutions submitted by members for consideration at the Annual General Meeting shall be delivered to the Honorary Secretary not later than three weeks before the date of the Annual General Meeting in each year.

(e) A Special General Meeting of the Society may be convened at any time by the Committee and shall be convened within twenty-one days from the receipt of a requisition in writing, signed by not less than twenty members of the Society, specifying the object of the Meeting. A Special General Meeting may be convened for any of the following purposes:

(i) To consider and, if approved, sanction any duly made alteration of the Constitution (ii) To deal with any special matter or resolution which the Committee may desire to place before the members.

(iii) To deal with any special matter which the members requiring the meeting may desire to place before the Society.

Notice convening a Special General Meeting shall be sent to the members not less than fourteen days before the Meeting and shall specify the matters to be dealt with.

(f) At all General Meetings of the Society the President shall be the Chairperson or in their absence one of the Vice-Presidents or, if none of them be present, the Chairperson or one of the other Officers.

AUDIT OF ACCOUNTS

8. The statement of accounts to be submitted at each Annual General Meeting shall be audited by a suitably qualified person, who shall be appointed annually by the Committee.

ALTERATION OF CONSTITUTION

9. No alteration or addition to this Constitution shall be made except by a resolution carried by a majority of at least two thirds of the members present at a General Meeting, notice of which shall have contained particulars of the proposed alteration or addition, provided no amendment

shall be made which would have the effect of making the Society cease to be a charity at law.

EXCAVATION AND RESEARCH

10. (a) The copyright in any report upon excavations carried out or other archaeological or historical work done by the Society prepared by any Director of Excavations or other Officer or member of the Society shall belong to and be vested in the Society.

(b) The proceeds from the sale of any publication of the Society or copyright owned by the Society shall accrue to the Society’s funds.

WINDING UP

11. In the event of the winding up or dissolution of the Society any assets

or property whatsoever remaining after the satisfaction of all just debts and liabilities, shall not be distributed amongst the members of the Society but shall be given to some other charitable institution or charitable institutions or applied for some other charitable object.