The Hendon and District Archaeology Society (HADAS) personal data policy
Who we are and what we do:
The Hendon and District Archaeology Society (HADAS) is a registered charity in England and Wales (charity no. 269949). Our web site is www.hadas.org.uk . Our purpose is the advancement of archaeological and historical research and education for the public benefit with particular reference to the archaeology and history of the London Borough of Barnet. Our members help us to achieve this by paying an annual subscription which we use to further our purpose.
The personal data we hold and how we collect it
We collect personal data when a new member completes the information on the membership form. This includes the member’s name, address, phone number, email address and payment details, including any Gift Aid declaration as well as stated archaeological skills. If during membership a member tells us of any changes, we will hold the new details in place of the old ones.
We hold members’ personal data for the following purposes:
• To keep a record of our members’ subscriptions paid and other payments for trips and events
• To claim Gift Aid on subscriptions and donations
• To send our regular newsletter to members either by post or email
• To inform members about events, lectures and other activities
We do not share information with other members (other than the Committee), or with other
organisations except the Charity Commissioners for Trustee’s details, the Inland Revenue for Gift Aid and the newsletter printer for names, postal addresses and email addresses). Our newsletters are deposited with the British Library.
Access to your personal information
You can request to see, amend or delete the current personal information that HADAS holds about you. We cannot delete archived information. If you ask us to delete all the current personal information that HADAS holds then we will not be able to provide you with the benefits of membership.
How we protect your information
Members’ information is stored on virus-checked computers and files are exchanged via Dropbox.
How long will we hold your personal information?
If you ask us to delete your details, resign, or your membership subscription remains unpaid for 12 months after it becomes due, we will remove you from the membership list and will not contact you in the future (unless you contact us to ask us to resume contact with you.
We keep records (Gift Aid) as long as required to comply with statutory requirements. In most cases this will be for 6 years from the end of the tax year you resigned.
We use a number of different cookies on our site. If you do not know what cookies are, or how to control or delete them, then we recommend you visit http://www.aboutcookies.org for detailed guidance.
The list below describes the cookies we use on this site and what we use them for. Currently we operate an ‘implied consent’ policy which means that by using our website you agree we can place these types of cookies on your device. If you are not happy, then you should either not use this site, or you should delete the cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “In Private” for Internet Explorer, “Private Browsing” in Firefox and Safari etc.)
FIRST PARTY COOKIES
These are cookies that are set by this website directly.
• Login: A login cookie is used to preserve your personal login preferences as set on the login screen.
You can find out more about Google’s position on privacy as regards its analytics service here.
• Banner advertising: These cookies allow us to know whether or not you’ve seen an advert and how long it is since you’ve seen it.
• PPC: These cookies use Flashtalking and Google Analytics to track our PPC campaigns by dropping cookies onto users’ browsers.
More info on Flashtalking and Google Analytics can be found here:
THIRD PARTY COOKIES
These are cookies set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site allow visitors to share content onto social networks.
Cookies are currently set by:
In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website.
You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.
Some emails we send we track, at an individual level, whether the user has opened and clicked on the email. We do not use this information at a personal level, rather we use it to understand open and click rates on our emails to try and improve them. If you want to be sure that none of your email activity is tracked then you should opt out of our emails which you can do via the unsubscribe link at the bottom of every email we send.
BLOCKING & DELETING COOKIES
Most browsers allow you to refuse to accept cookies. For example:
• Internet Explorer – to refuse all cookies click “Tools”, “Internet Options”, “Privacy”, and select “Block all cookies” using the sliding selector
• Firefox – to block all cookies click “Tools”, “Options”, and un-check “Accept cookies from sites” in the “Privacy” box or select “Clear private data” if you want to delete all cookies.
• Chrome – click on the Chrome menu in the toolbar, click on “settings”, click on “advanced settings”, choose “Privacy” section, then click on ” Content settings” button and choose either block or delete as appropriate.
Blocking or deleting all cookies will, however, have a negative impact upon the usability of many websites.